Hillside Elementary is getting closer to reality. The rock pad is scheduled to be completed by Mar. 24. Four contractors have been selected to attend a mandatory pre-bid session on Tuesday, Feb. 15. Bid opening is scheduled Mar. 22. David McKay of Willamette Education Service District has asked the board of directors to scheduled a brief meeting on Mar. 23 to award the contract, but no decision was made on his request at last week’s meeting.
The four contractors were selected from a list of nine. The selection committee worked from a matrix that included 25 points for company overview, firm experience and staff qualifications; 20 points for project history and 10 points for safety. The four firms in order of most points are: Todd Construction, Kirby Nagelhout, Robinson Construction and Adroit Construction.
Contractor mobilization for construction is scheduled for Apr. 4. There will be a groundbreaking ceremony anticipated around this date. Those details will come later. Construction is due for completion in late January 2012 with final completion Mar. 1, 2012 and move in during spring break.
Approvals relating to Hillside Elementary included approval of BBT Architects 100 percent construction documents and approval for an exemption from competitive bidding for Johnson Controls and the Sonitrol Security System. The two exemptions were requested because other District 9 schools currently utilize equipment from Johnson and Sonitrol and it reduces confusion, time and costs to have all schools with the same control and alarm systems.
District 9 said they wish to participate in three services Southern Oregon Education Service District would like to provide, contingent upon funding to ESD. They are: Technology and Media Services, School Improvement and Special Education. Mary Ann Olsen agreed to serve on the ESD budget committee as a representative of District 9.
The budget calendar was approved. The first budget meeting will be Wednesday, April 6 at 5 p.m. A second meeting is scheduled Apr.27 and should a third session be needed it would be May 4, all at 5 p.m. The public hearing and budget adoption is June 8 prior to the board of directors meeting.
The board also approved a trip to New York City by the EPHS drama department including 15 to 20 students. Dates are Mar. 19-22.
Annual evaluation of the superintendent was on the agenda. The board of directors was first notified of the process in an email Dec. 8. Each board member was assigned three members from the cabinet or district leadership team. A sample evaluation document along with a timeline was provided with reviews scheduled Jan. 26 and final release of the evaluation on Feb. 10.
There were four categories: Effective leadership, quality teaching and learning, support of systemwide improvement and clear and collaborative relationships. Under each were items for a total of 13 items from which to make their evaluation. Board members were to use the same format in interviewing those to whom they were assigned.
The district had Oregon School Boards Association representative Betsy Miller-Jones, who has worked with the district previously, meet in executive session regarding the current evaluation process as well as future evaluations.
Mark Bateman was scheduled to interview Lynn Scott, LBS principal, Scott Whitman, district business manager and Ken Gruenwald, maintenance supervisor. According to each person, he did not meet with them although Scott said they had an appointment scheduled and she had an emergency and had to cancel. Another meeting was not established.
Jim Mannenbach did not meet with those he was assigned to interview. They were Paul Cataldo, principal at White Mountain Middle School, Michael Remick, director of human resources, and Ginny Walker, principal at White City Elementary. Cataldo said he received an email from Mannenbach asking him to complete the questionnaire and return it. Cataldo said he did not respond.
The other three board members met with their assigned list.
The evaluation gave the superintendent the highest ranking, an overall “distinguished” ranking in all 13 characteristics.
The board voted 3-2 to approve the evaluation of Superintendent Cynda Rickert. Bateman and Mannenbach voted no and did not sign the evaluation form.
By Nancy Leonard
Of the Independent