The agenda items for this week were relatively minor with minimal financial impact to the County.

Scott Bradley Backflow Assembly Testing, Inc was reported as low bidder and was awarded a contract for $10,000 to provide the testing and inspecting backflow devices for the County at the Jackson County Airport. Scott Bradley Backflow Assembly Testing, Inc is registered “inactive” with the Secretary of State Business Registry with an Administrative Dissolution on 10-5-2012,

Jackson County and Providence Medford Medical Center recommitted to an agreement for psychiatric emergency care offering consultation, assessment and assistance to those seeking their services, however, it was announced that there would not be any financial impact to the county for this agreement.

Jackson County agreed to assist the ATF taskforce. The Jackson County Sheriff’s Department will investigate Federal, State and local laws, and The Bureau of Alcohol Tobacco Firearms and Explosives (ATF) will reimburse expenses incurred, generating approximately $5,000 annually through 2017. The Commissioners agreed to accept the funds.

Finally, the county parks program will generate more revenue from activity at Emigrant Lake. An agreement with Liquid Blue has been contracted to provide paddleboards at Emigrant Lake and pay 10% of gross revenues to Jackson County Parks.

A new proposal by ISO is going to make it so that rural residents may not be covered by fire insurance. Chief Petersen has done what he can to comply to prevent such an occurrence, but the unfortunate thing is that ISO won’t con=me clean with what they want to see happen, making it very difficult to comply. Petersen cited a case in the city of Hood River, where ISO had given clear instruction in what they required. When Hood River complied with everything ISO requested, ISO came back and instead of lowering rates, raised them instead. Not only had taxpayers complied with requests, but they ended up paying increased rates too.

Petersen said that ISO is a for-profit organization made up of incurance companies and insurance executives. So it is in their interest to see rates escalate and this, in his opinion, constitutes a serious conflict of interest.

Fire District #3 has undertaken to decrease response time to all areas covered by the district. In a recent move, they have approved the addition of mobile homes on the site of station houses that will house volunteers to have them on site when situations occur. This will cut response times, hopefully with the result being compliance with ISO. The strategy being that the response will be quicker and the potential for saving structures much greater.

But ISO has been evasive as to how fire districts can comply. Unfortunately, most of those codes were written for New York City and do not, in reality, apply to the rural areas of the west. Yet, they are all lumped together, forcing everyone not living within a five mile radius of a station with full-time staff to either pay higher rates or go without insurance. It is nothing more than a gimmick to increase rates.

Chief Petersen did say that there are a handful of insurers that are not using the services of ISO, therefore the new restrictions won’t apply. However, a majority of the companies will ruse they system.

The chiefs in the state of Oregon have hammered away at getting ISO to change to allow a different system in the rural west, but so far without success. One goal is to find some transparency, to dig into the experience data and find out how local companies can comply. So far, they have provided a moving target and will not help in the compliance. This does seem to fall under the category of a conflict of interest.

There will be more to come out on the subject at a later date.

The Food & Friends Senior Nutrition Program delivered 11,441 meals to 218 clients, some at the Senior Center, others homebound. The volunteers who box and deliver those meals log in about 301 hours a month, according to Evelyn Krisella, Nutrition Program Director. She thanked the Council for its financial assistance to help make this happen.

Dan Petersen, District 3 Fire Chief, summarized his quarterly report. With the down-turned economy and a tight budget, the district works hard to streamline costs and target dollars for best use in personnel and equipment, thus better serving the community. When not on call (and calls are on the rise), employees train to do their jobs better. The Department sponsored 26 courses during this quarter, and the Training Department coordinated 583 courses covering 171 different topics—each member averaging 44 hours of training.

A good share of the evening’s discussion centered on water issues. By law, all public water systems with more than 300 connections must have a current water master plan. Eagle Point last crafted a plan in 2002 that is no longer current or viable. Garrett Pallo of Civil West Engineering Services used PowerPoint to highlight the updated plan. He showed the needs, prioritized the urgency of each item, and projected costs. He suggested ways to work with what we have, if possible, rather than replacements. Concerns about water supply go beyond household requirements. The city must also address what is called for when fighting a fire. Some needs include: additional pumps for Bellerive Pumping Station, a larger tank in one section of town, care for existing tanks (properly maintained, they have an 80-100 year life expectancy), and repair to some sections of pipe.

The Council and staff rehashed the unarguable need to raise rates. There are many ways to accomplish this, and the group agreed on what they felt would be the most fair all around. Although feeling anything but thrilled to do so, the Council passed a resolution that increases rates as follows: base rate of $4.00 per EDU (Equivalent Dwelling Unit) and consumption of $.30 per 1000 gallons.

The company offering a free video for Eagle Point’s website came to town, and City Administrator Henry Lawrence showed them around—from schools to athletic fields to the Mill to local parks, etc. The film crew gathered much footage, which they will reduce to a short video clip.

A budget hearing is scheduled for May 22 at 6:00, and the next Council meeting will be May 28, both meetings in Council Chambers.

Lastly Hayes asked if council could simply vote to make all invoices public. In answer to the last, Brakeman advised yes; however the city’s attorneys have advised if council makes the invoices public they may cease representation of the city. To the time issue, there is no set deadline. Per Mayor Ron Holthusen the reason for delaying the Executive Session on the legal invoices is: Counsel is sending a memo outlining the employment history of the former employee for council’s consideration. Along with this memo counsel will send a separate memo outlining why portions of invoices are marked confidential. Though council has already voted to hold the legal bills executive session, counsel feels they may get enough information from the second memo. Hayes agreed to wait for the executive session as long as progress is made.

Under new business the city’s contract with the Sheriff’s Department was renewed. Brakeman advised she did want to add language that would give the city more flexibility. What the city can and will do is to send a letter requesting special wording regarding cities who contract with the Sheriff be added to their main contracts when the work on their collective bargaining agreement sometime after the fall. During public comment Judy Burgess stated she and others she knows feel the city does not need a contract with the Sheriff at all, especially with such a low crime rate. She asked why the city doesn’t just take the free coverage places like Gold Hill and Trail get. Ed Mayer and Councilor Jim Ulrich provided the answers, with Ulrich noted that having a law enforcement presence factors into a low crime rate. Mayer further explained that the contract with the Sheriff gave the city an “iceberg” effect; citizens can only see a small portion of the services, e.g. patrol cars. The bulk, like the bulk of an iceberg, is unseen and include; labs, administrative work, specialized investigators, SWAT etc.

The final item of new business was a motion to deny Steve Mitchell’s request to have the $350 floodplain inspection fee on his property waived. Previously Mitchell stated that former Floodplain Manager Becca Croft advised him there was no fee. Brakeman presented council with a packet showing research done on the issue. While the beginning of Croft’s email letter did make it sound as though there would be no fee, later she stated that for Mitchell to get a Certificate of Compliance the necessary fees would need to be paid. Prior to the vote Ulrich asked if the city would still honor the negotiated $350 (vs. $550) fee even if council denied the waiver. Brakeman advised yes, for one property. The $550 fee will apply to the second property and both must be paid before July 1 as fees will increase on that date.

Mitchell spoke during public comment stating though grateful for due process, he feels Brakeman and Planner Lois DeBenedetti are “prejudice” against him due to his “expertise” with planning stemming from his working life.

The Jackson County Sheriff’s Office along with assistance from the Oregon State Marine Board is currently working to remove the hazard, however due to the size of the tree; removal is taking longer than originally expected.

Anyone using that portion of the Rogue River is being asked to use extreme caution, wear a lifejacket, and try to stay as far away from the tree as possible.

The Western Reenactment was just one of the great things to be seen at the Vintage Faire on May 11, 2013 in Eagle Point.

Vintage Faire 2013 was everything you could expect—only more. A goodly crowd gathered on the square, or rather by the mill, to celebrate in a number of ways. There was food, entertainment, commercial booths, trinkets, wine tasting and even a melodrama; enough to capture the interest of anyone who ventured out on Saturday afternoon. There was even a sort of an instructional painting class being held on the banks of the creek where several artists set up and began working on scenes from nature’s canvas practically at their feet.

One of the bigger draws was the cowboy re-enactment club as they staged a shoot-out at the south end of the library building. Cowboys and dance hall girls alike were shooting each other with pistols, shotguns and rifles. Just like in the movies, there was no blood. The performances were staged every hour to the delight of dozens of fans. The shootout was one of the larger draws at the Faire.

Several of the members of the re-enactment group were on hand at the Buckaroo Breakfast earlier in the day. They have been loyal supporters of the youth agricultural programs and related that those programs have disappeared from some of the schools closer to their homes.

A regular at the celebrations around the mill was the outlaw chef, Ron Clanton, making bacon wrapped baked beans. Clanton had earlier demonstrated cooking technique to the Boy scouts, who were serving navy beans, corn bread and the rest of a complete dinner they had cooked with their own Dutch ovens. These were not the only food vendors, there was also pulled pork sandwiches hot dogs and other foods that satisfied the palates of a number of event goers.

The blacksmith was an attraction for a number of the men at the faire. There is something about making useful items in the flames of a charcoal fire that appeals to a large bunch because of the nostalgia associated with it. There was a shake-maker from the Upper Rogue Historical Society making shakes from a piece of Sugar Pine that had been laying on the forest floor for more than forth years, and was still serviceable as roofing material.

Former Jackson County Commissioner, C. W. Smith demonstrated his skill at sculpting while working on a piece destined to become a bronze of a Native American. Smith also displayed some of his finished work. One of the more beautiful pieces was a bust of Mother Theresa but there was a cowboy and other figures that demonstrate a considerable talent in this discipline. Smith said he had been sculpting since his days in high school.

A group of artists lined the lower level near Little Butte Creek, painting scenes painting one of the more scenic spots along what is to become a trail from the mill to the Main Street Bridge. One of the favorite subjects of the group was the old oak tree leaning towards the stream. The ancient tree has a character like no other and is conveniently located near the stream to please the eye of some of the area’s best artists.

Also entertaining were the Old Time Fiddlers on a spot of lawn near the antique shop. Here several chairs dotted the grassy area and several canopies shaded folks from the mid-day sun. Other musicians were on hand singing and playing guitar and other instruments.

Many vendors, selling a variety of wares, filled the area between the antique shop and the museum. And, of course, the museum was open and attracted many visitors to their large display of antiques and memorabilia. Among those displays were the recent additions form the collection of Eagle Point resident Jim Estep who made donations of some of his miniature homes and his military uniform.

The mill itself was abuzz with activity both upstairs and down. Upstairs, tours of the grinding room amazed everyone, especially the children. Downstairs, three local wineries were offering taste samples of their vintage wines.

Judging from the milling around and the smiles on the faces, this year’s event was better than last. It was a picture perfect day, and unlike last year, warm enough to go without a coat and enjoy the shade when and where possible.

A group of SkillsUSA students sat on the sidelines, dressed in red blazers and sporting medals that acknowledged their accomplishments. Advisor Matt Boren introduced his group and each spoke of his or her achievements and goals, smiling with the praise and accolades sent their way from the Board and Administration—another group of high achievers in Juspin Bishop, Nicholas Branch, Manuel Fletes-Arochi, Caley Eller, Micaela Saling, Casey Smith, Collin Updegraff, Jorge Hernandez, Zachery Styer, Rachel Gima, and Justus Breshears

Student representatives Micaela Saling and Hunter Hoeptner reported on high school events, such as: Springboard presentations, the annual poetry slam on May 17, a recap of SkillsUSA accomplishments at the state conference, statewide achievement for FFA, and a reminder of choir’s annual Dinner Theater May 17, 18 and 19.

Several citizens took the microphone during the Public Forum, and with strong words and heated emotions, directed concern and criticism toward the school board and administration. Two students addressed concerns about the distribution of funds intended for their class use. One mother, however, praised the district for all it does and for its positive impact on students’ lives.

The meeting then moved forward with the evening’s agenda. Union representative Rick Taylor spoke of the need for reconciliation and harmony on everyone’s part referencing Abraham Lincoln: “Make your enemies into friends, be firm but play nice and take the long view.”

Superintendent Cynda Rickert reminded everyone of her mantra this time of year: “Finish Strong!” Included in her meetings and activities last month were: Hillside Elementary’s first birthday celebration; meetings with potential school board candidates; phone conferences with local legislators to stay apprised of legislative actions and share educational priorities; Portland Job Fair to hire teachers; Thursday site visitations to support teaching and learning.

Eagle Point Boosters will now offer help to groups such as shop, band, and youth leadership, according to Tony Lallo. He told of the many local youth organizations and school activity groups that use the new turf field, and concluding by saying, “We’re here to serve the community and the kids.”

Lydia Tolley, Sodexo Food Services District Manager (she oversees all the district’s school kitchens) presented a $2,000 check from Sodexo to fund scholarships for students seeking careers in the hospitality industry.

Board Chairman officially gaveled the meeting closed, but the buzz of discussion could still be heard around the room and out on the front sidewalk. The next meeting will be June 12 at 6:30 in the District Office Board Room.

By Lynn Leissler

for the Independent

The last was discussed first as Brakeman brought up the issue during her Administrator’s report via a rebuttal to statements made by Councilor Leith Hayes on April 18. Regarding Hayes’ charge that she was insubordinate for requiring that he submit a public records request and $5 fee for a copy of the budget meeting recording, Brakeman again advised Hayes that requesting the recording without the form and fee was not allowed as he was acting as an individual. The council can only make such requests as a governing body. Further stating, “You participated in the Governing 101 training during a study session only four weeks prior to this, where this was clearly explained.” She stated that if Hayes would come to her directly in the future, she felt such misunderstandings could be avoided. Lastly she cautioned Hayes on making future statements, noting she felt ones he’d made, especially in regards to legal bills, were damaging to her both “personally and professionally”.

Hayes asked to respond, however Mayor Ron Holthusen advised it would be best to move on to other matters. Hayes did comment briefly noting he will not have any one-on-one meetings with Brakeman without a witness or recording, as in the past these attempts have led to arguments between them.

The insubordination issue was further discussed under new business where the intent was to vote on whether or not to hold an executive session to possibly bring up formal charges. Brakeman issued a memo to council advising she wished to discuss the matter during the May 5 meeting. Hayes began by returning to his request for the budget meeting recording. He questioned whether any other Councilor had ever been similarly asked to fill out a public records request and pay the accompanying fee for such information. He stated he felt “singled out” by Brakeman’s request.

By way of final clarification, Mayor Holthusen consulted with Counsel on the matter. Their verdict as stated by the Mayor: “Any council member has a right to go in and talk to city administrator directly and get virtually any information you want.” The Mayor followed by noting that as Hayes had filled out the request, however, he was obligated to pay the $5.00. Hayes then re-iterated, he had initially come to City Hall to personally request the info, but Brakeman was out of the office. He’d then asked Assistant to the Administrator Aaron Prunty for the recording. Prunty emailed the request to Brakeman who subsequently emailed Hayes stating “proper procedure” must be followed via submitting the form and fee. In reply the Mayor once again stated, “Bottom line is if you as a councilor want information, you have a right to go to the city admin.” Further discussion saw mutual apologies between Hayes and Brakeman, with Hayes declaring he will no longer pursue the insubordination charge.

As for the request to hold an executive session to review a possible settlement with a former employee; the Mayor advised this is a two step process, per legal. First Council must ask legal to send each councilor a confidential memo outlining the history of the employee and their departure. If, based on the memo, council feels they would like to further discuss this with the city attorneys they then must have a second vote in a subsequent meeting. The motion to have legal write the memo carried 4/1 with Councilor Bill Kyle the sole no vote.

The request for an Executive Session to review attorney bills met with mixed views, Kyle felt it unnecessary. The Mayor noted as long as she’s within the budget it is up to Brakeman to spend the legal monies “as she sees fit”. Councilor Gary Hughes felt the current invoice format is withholding information from the public. Councilor Jim Ulrich feels an Executive Session on the issue can only help inter-council relations as the issue has become one of division, while Hayes feels the spending is excessive and council needs to “step in”. This motion also carried 4/1, Kyle was the lone the no vote.

By Christy Pitto
For The Independent

Oregon Senator Ron Wyden is well aware of the potential danger and has proposed throwing all the resources available at detection and fighting fires. The detection aspect is interesting. Most know that the forest service and BLM use Doppler radar to spot lightning strikes, which gives a general area for a possible fire. Wyden is proposing the use of drones, unmanned aircraft, to fly over the forests and spot fires. The use of drones could reduce the time involved in bringing resources to a blaze and reduce the possibility of large fires.

Budget cuts, at a time that extra resources might be needed have not been good news to forest managers. Forests at risk also mean communities at risk. And, at a time that county commissioners are lobbying to get control of forests to utilize wood products to improve their economy, a large portion of a possible future economy is also at stake.

Beyond the human factor, there are many forest creatures that depend on the forests for their lives. The controversial spotted owl may lose a great deal more habitat if fires are uncontrolled this year. Virtually everyone has something to lose in the battle this year.

First on the agenda was the discussion of the proposed procedural changes to the planning department’s operation. It was reported that these changes will expedite, streamline, and make more flexible site-plan review procedures. There will be a second reading and a public hearing on this issue on Wednesday, May 22 at 1:30 p.m. at the courthouse auditorium.

The Commissioners approved financing ($750,000) for a previously approved local improvement district (LID) project. The revenue bond will be reimbursed from the two parties who requested and agreed to the project.

Big money continued to be the theme of the day, when the Commissioners unanimously approved a five-year, $8 million loan to help build the new Health and Human Services building. Administrator Danny Jordan stated that the money is already in the budget, but can be borrowed at a lower interest rate than the rate of earnings on the investment, creating “marginal savings” of $175,000. He stated, “We do as part of the credit line, pledge the full faith and credit of the general fund, which is typically something that we don’t do”. The Administrator and Commissioners made specific mention of the Oregon Constitution, Article 11, and Section 10.

“Section 10 County debt limitation. No county shall create any debt or liabilities which shall singly or in the aggregate, with previous debt or liabilities, exceed the sum of $5,000; provided, however, counties may incur bonded indebtedness in excess of such $5,000 limitation to carry out purposes authorized by statute, such bonde indebtedness not to exceed limits fixed by statute.” (http://bluebook.state.or.us/state/constitution/constitution11.htm)

The final multimillion-dollar agenda item was a contract approval for VVS Emultech in White City in the amount of $1,568,790 for a variety of emulsified asphalt products used for chip sealing and dust control.

By Colleen Roberts

For the Independent